Getting Started Guide for New Quad Postdocs
Click [HERE] for the HMS/HSDM Postdoc Manual
Work Related Tasks:
____ Meet with your department administrator to make sure all the proper forms have been completed and submitted so that you can start your postdoctoral position at HMS/HSDM right away.
____ If you are an international postdoc, register with the Harvard International Office: (p) 617/495-2789 and review their checklist closely. Among other things, there are instructions about important topics such as obtaining a social security number.
____ Check with the Tax Office to find out about your tax liabilities if you are a non-US citizen/permanent resident. Telephone 617/496-5224.
___ Register with the HMS/HSDM Office for Postdoctoral Fellows to attend the new postdoc orientation. Call 617/432-6735 or email: postdoc_office@hms.harvard.edu with your name, department, and start date.
___ Sign up within 60 days of your start date for benefits. If you have not received the packet for benefits at your home mail address after a couple of weeks from arrival, call the Benefits Services Group at 617/496-4001.
___ Go the Harvard School of Public Health, Kresge Building 103A from Monday-Friday 10am-2pm and to pick up an ID Application. Your PI you will help you complete the Risk Assessment Form to help determine what training you will need and sign up for classes through Environmental Health and Safety or the Office of Research Subject Protection.
____ Once the training is complete go the Harvard School of Public Health, Kresge Building 103A from Monday-Friday 10am-2pm and have your photo taken for your Harvard ID and receive a temporary ID. Your ID will be mailed to your work address usually within a couple of days.
____ Confirm your email account has been activated. As part of the appointment process, an email account will be automatically generated for you with the typical naming convention of "Firstname_Lastname@hms.harvard.edu". Please check with your department administrator or contact the IT Department to confirm your account has been created.
____ Get a Harvard Pin Number at http://www.pin.harvard.edu. The Pin System at Harvard allows authenticated user access to Harvard University Intranet resources.
____ Get an eCommons Password at http://ecommons.med.harvard.edu. eCommons is the Harvard Medical School Intranet and can be used to access information and resources specific to HMS.
___ Familiarize yourself with Peoplesoft to view your paycheck past and present, enter or change your direct deposit, home address, or W4 information. Sign onto Peoplesoft with your Harvard PIN from the "HARVie" employee intranet site http://harvie.harvard.edu followed by clicking on "Peoplesoft" in the upper righthand corner of the screen.
___ Set up direct deposit online in Peoplesoft. Human resources payroll may be reached at 617/432-2035 with any questions you may have.
___ Make sure that all of your contact information in the Harvard Medical School White pages is correct. http://hms.harvard.edu/WhitePagesPublic.asp
___ Email the Program in the Practice of Scientific Investigation ppsi@hms.harvard.edu to find out when the required ethics courses are going to be offered and register.
Relocation Tasks:
___ Visit the Harvard Real Estate Services website to investigate housing that might be available to you as an affiliate of Harvard University.
___ Check the Vanderbilt Hall website for off campus housing: http://www.hms.harvard.edu/operations/vh
___ Sign up online for discounted Massachusetts MBTA Passes if you will be taking public transportation and are benefits eligible for this discount. See: http://www.commuterchoice.harvard.edu
___ Set up a bank account. If you are an international postdoc, a good place to start an account is through the Harvard Employee's Credit Union. There you may easily obtain a credit card. Telephone 617/495-4460
___ Familiarize yourself with the shuttle schedules by visiting http://www.MASCO.org.