Benefits & Support for Postdocs
- Below contains links and information to general benefits and support resources at Harvard Medical School and Harvard School of Dental Medicine.
Harvard University's Benefits for Postdocs
-Outlined on the HMS Human Resources webpage. Click on the link above to navigate to the page.
For specific questions regarding your benefits contact the Benefits Office:
Benefits Plan Summary (effective January 1, 2018)
- Benefit updates for postdocs who change from internal to stipendee. -
Changing and Updating Benefits Coverage: Qualifying Life Events | Dependent Loss of Eligibility
NEW POSTDOCS: Watch this video presentation for a more detailed overview of your benefits. This video was created by The Benefits Services Group at Harvard University and provides detailed information about benefits and support for postdocs at Harvard. The information on this video only pertains to postdocs receiving a paycheck from Harvard; you must log-in using Harvard Key to view the video. Postdocs receiving a paycheck from one of our teaching hospitals are not considered employees of Harvard and all benefits and policies are administered though the hospital affiliate.
Harvard University Health Services Insurance for Affiliates
- Postdocs with a current appointment through HMS/HSDM who are ineligible for employee benefits either through the university or another employer may be eligible for enrollment in the Harvard Student Health Plan. There is no limitation to the number of years that postdocs may be enrolled in the Harvard Student Health Plan as long as he/she remains an eligible Harvard Postdoctoral Fellow. Health insurance premiums are paid for "out-of-pocket", so postdocs receiving their pay directly from an outside funding agency are strongly recommended to obtain additional funds for the purchase of this insurance.
Harvard University Sexual and Gender-Based Harassment Policy
- The Harvard Medical School (HMS) and School of Dental Medicine (HSDM) are committed to maintaining a safe and healthy educational and work environment in which no member of the HMS/HSDM community is,on the basis of sex, sexual orientation, or gender identity, excluded from participation in, denied the benefits of, or subjected to discrimination in any University program or activity. Gender-based and sexual harassment, including sexual violence, are forms of sex discrimination in that they deny or limit an individual’s ability to participate in or benefit from University programs or activities. Harvard University has adopted a new Sexual and Gender-Based Harassment Policy, which applies to all Harvard students, faculty, staff, postdocs, Harvard appointees, and third parties.
Find out more HERE.
Title IX Coordinator for HMS Staff and Quad-based Postdocs: José Martinez, Senior HR Compliance Manager
HMS/HSDM/HSPH Ombuds Office
- The Ombudsperson is a designated neutral and, as such, does not advocate for any individual or point of view. As an impartial complaint-handler, the Ombudsperson strives to see that people are treated fairly and equitably at Harvard Medical School, Harvard School of Dental Medicine and Harvard School of Public Health. The Office is independent of any existing administrative or academic structures and is responsible only to the dean of each school. The office supplements the existing resources available to members of our communities.
Harvard Information and Cyber Security
- The University Information Security program aspires to make everyone at Harvard a good steward of the institution's information, including information entrusted to us by others. Program elements include policy development and an Information Security Awareness program which, in partnership with the School Security Officers, customizes outreach and education for Harvard's diverse communities.
Harvard Research Data Security Policy (HRDSP)
Harvard University’s Information Security Policy effectively addresses the need to protect confidential and sensitive information that is maintained in the various spheres of University administration. The research setting poses particular information security risks and challenges, including regulatory and contractual constraints that require additional policy provisions and protective measures. While following the Policy Statements of the Harvard Information Security Policy, this policy provides specific guidance for managing research data.
Tax Information for Postdoc
- Contact the Harvard Tax Services Office for information regarding the tax obligations of postdocs working at Harvard. Also, foreign nationals can find out more about their tax status, exemptions and obligations on the HIO website.
For foreign nationals: as a Harvard postdoc you have access to the Windstar tax preparation software to help you prepare your tax return - "Windstar is a software program that assists certain foreign nationals in determining U.S. federal and Massachusetts state tax status. It will also prepare the appropriate tax forms required for filing Tax Non-Resident tax returns." Available via the HIO website.
The Harvard International Office also has a section on taxes and social security. Their website includes links to tax preparers that specialize in international returns as well as contacts for state and federal government resources to help answer your questions about how to declare fellowship income, reimbursements, etc.
If you move from Internal Postdoc to Stipendee Postdoc there are tax and benefits implications, please discuss with your lab or department administrator if you unsure whether this applies to your situaiton.
-Overview of Tax Information for Postdoc, from the National Postdoctoral Association
Harvard International Office
- The Harvard International Office (HIO) is part of Central Administration of Harvard University and offers services to foreign students and scholars at Harvard College and the ten graduate or professional schools, as well as the numerous research centers and affiliated teaching hospitals. It provides information on a wide range of topics, including visas (work permits, travel), financial questions, social and cultural differences, and personal concerns.
Undocumented at Harvard
Resources and information for undocumented members of the Harvard University community
Travel Tools at Harvard
Register your itinerary, learn about Harvard Travel Assist and find visa requirements & application assistance (for US citiizens). International travel requires careful planning, even for seasoned travelers. Use our tools and resources to inform your pre-departure planning and ensure you have a safe and rewarding trip abroad.
Tuition Assistance Program (TAP)
- Harvard encourages lifelong learning by helping to cover the cost of undergraduate or graduate courses. The Tuition Assistance Plan (TAP) assists with classes taken at Harvard. The Tuition Reimbursement Plan (TRP) assists with classes taken at other accredited schools. Please note: there are eligibility guidelines for Tuition Assistance, please download the TAP/TRP Booklet for complete details.
Child Care @ Harvard
- Whether you are new to Harvard or new to parenthood, you may have questions about child care. As a general matter, there are three main options – center-based care, family day care, and in-home providers, as well as combinations of the above. These pages will give you detailed information about child care centers on or near Harvard’s campuses, as well as provide you with resources for finding other types of child care.
The Harvard Bridge Program
- The Harvard Bridge Program offers noncredit professional development classes specifically designed to help post docs improve their pronunciation, communication and presentation skills. Our classes are customized to meet our students individual needs. Courses are offered in 12 week semesters in the fall and spring. Post docs who receive a pay check from Harvard pay an $80 materials fee. In addition to formal courses, one to one tutorials can also be arranged. Harvard affiliated post docs who are not paid by Harvard can also register for our classes, but will be required to pay the full tuition rate of $800/course. For more information or to schedule a free assessment of your needs please email: email@example.com or call 617-496-2217.
Harvard's Employee Assistance Program
- Harvard has contracted with the nationally recognized Wellness Corporation (known within the University as Harvard's EAP) to connect faculty and staff with a rich network of resources that can help employees manage the competing demands of work and life. Meanwhile, Harvard still provides extensive services internally. Visit HARVie to learn about Harvard's Office of Work/Life Resources, and how to access additional services at Harvard (Harvard University username and password are required).
Harvard's International SOS Travel Assistance Program
- Harvard's International SOS (I-SOS) provides 24-hour, worldwide emergency medical care and security evacuation services when traveling abroad. Postdocs traveling on University/School business or related activities to their professional work at HMS are covered. Please note, personal travel, including vacations or travel home to visit family is NOT covered. Visit Harvard's Risk Management site for more information and to sign-up.
Harvard's Global Entry Program
-Do you travel abroad often for the University? Go through U.S. Customs faster with Global Entry Trusted Traveler! To save you time and hassle, Harvard Global Support Services (GSS) has arranged to host a special enrollment event for faculty and staff to apply for the U.S. Customs and Border Protection (CBP) Global Entry program. Global Entry enables expedited passage through customs at U.S. airports. Visit the Global Entry Program's website for details on enrolling.